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Article
Payroll Services
June 21, 2017
0

Third party payroll

By Affinity Team | Article, Payroll Services | No Comments
Considering third party payroll? Here’s what you need to know For businesses that are used to having an in-house payroll model, switching to a third party payroll service can seem...
Read More
Payroll Change Management
Article
Payroll Services
February 24, 2017
0

Payroll Change Management

By Denise Tan | Article, Payroll Services | No Comments
Whether you’re transitioning between payroll providers, scaling up, or moving from an in-house to outsourced payroll model, payroll change management is essential. In a world where change is the only...
Read More
new zealand eofy checklist
Article
Payroll Services
February 20, 2017
0

New Zealand End of Financial Year Checklist

By Denise Tan | Article, Payroll Services | No Comments

When it comes to payroll, there is no room for error. With the end of financial year fast approaching, it’s time to prepare, reconcile and report.

Read More

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    Employee Masterfile Maintenance

    Employee Masterfile maintenance forms part of the payroll services. Employee establishment and termination requests/updates are conducted electronically to ensure accuracy and timeliness.

    Employee Masterfile Services

    Update employee details New employee establishment
    Change bank accounts Emergency contact details
    Terminations Award updates
    Rate updates Certificate and document electronic filing
    Leave balances Manual data entry
    Validate bank codes

    Line Manager Support

    Manager dashboards detail day to day activities events and actions managers should address to ensure their people are productive, optimised and free from harm. Activities include reviewing/authorising employee requests, reviewing budgets, performance reviews.

    Managers have direct access to our help desk to eliminate the need to escalate payroll queries to an internal resource.

    Online Services

    Update employee details View payslips
    Change bank accounts Authorise Timesheets
    Authorise Job/project logging Authorise leave
    Authorise training Review/predict leave
    View org charts Receive notifications/HR tasks
    Accept and manage policy Review documents
    Run Reports Manage on-boarding
    Compare labour costs to budgets Manage performance
    Plan labour budgets Update Manager Dashboards
    Conduct Performance reviews View competencies
    Executive Support

    Executives also have access to report writing toolsets outside or scheduled regular management reports.

    Dashboards provide warnings and notifications of events that may cause financial loss or harm. Activities include reviewing/authorising employee requests, reviewing budgets, performance reviews.

    Executives have direct access to our help desk for any query or request for data, specialised report or urgent task.

    Online Services

    Maintain workflow for electronic forms Business wide warnings and notification management
    Ad-hoc report writing Scheduled management reports
    View org charts Receive notifications/HR tasks
    Control Online policy and document management Review Audit Reports
    Payroll Sign Off Control and Authorise payments
    Bank File Sign Off Authorise Starter/Terminators
    Provide redundancy quotes Online access to termination wizards

     

    Payroll Processing

    The total payroll process is managed by our team of certified payroll people.

    Payroll Processing Services

    Payroll Software Maintenance and Upgrades Check that upper and lower parameters for net pay are not exceeded
    Calculate manual payments Ensure deductions do not result in negative payment
    Disaster Recovery Solution for Payroll Validation of Payroll input
    Payroll Expertise Payroll Setup and Control File
    Validate Bank codes Administer Court Orders
    Check compliance Administer personal data changes
    Ad-hoc reporting Manage overtime and timesheet data
    Liaise with third-parties Employee Masterfile management
    Deductions for non-statutory items Calculate and manage leave
    Process Payroll Rectify – pre payroll processing errors
    Award interpretation Payroll Setup and Control File

     

    Payroll Service Tasks

    The complete payroll process output is managed by our team of certified payroll people.

    Payroll Process Outputs

    Produce tax files Produce bank EFT’s
    Liaise with third-parties/disbursements Superannuation file management
    Output Standard Reports Filing and Archiving of data
    Post pay-run payroll support Reconciliation of payroll
    Ad-hoc reporting Print and distribute Payslips
    Produce third party EFT Pay Other Disbursements
    Distribute standard reports Output electronic file transfer to General Ledger
    Employee Support

    Employees have a range of self-service tools in which to conduct all day to day activates from logging timesheet activities to completing a performance review.

    Your employees have direct access to our help desk to discuss any query they may have.

    Online Employees Services

    Update employee details View payslips
    Change bank accounts Timesheet logs
    Job/project logging Schedule and apply for leave
    Apply for training Review/predict leave balances
    View org charts Receive notifications
    Accept policy Review documents
    Log mileage claims On-board