Automation and Workflow - Affinity Payroll Services

Affinity / Automation and Workflow

Clever Forms and Workflow

HR Document Management

Compliance Workflows

Automate Manual Processes

Remove Paper Processes

Clever Forms and Workflows

Replace paper forms with Clever Forms, complete with workflows to automate tasks, transactions and processes. Increase compliance. Digitise documents to save time, reduce costs and increase productivity.

Real-time notification.
Reliable and consistent.
Focus on your core business.

HR Document Management

Important documents are stored, tracked and available when you need them. Contracts, position profiles and awards are securely managed and viewed via Affinity Self Service. Policy is automatically deployed and compliance obligations are assured.

Manage compliance requirements.
Accessible by the right people.
Full audit-trail reporting.
Workflows control policy distribution and acceptance.

Compliance Workflows

Affinity’s core workflows and business rules simplify processes and reduce re-work. Set up notifications to inform people of the tasks they need to complete. Reduce compliance risk through smart alerts.

Ownership shifts from HR to managers.
Automatic escalation.
Automation of manual processes.
Improved governance.

Payroll Service Tasks

The complete payroll process output is managed by our team of certified payroll people.

Payroll Process Outputs

Produce tax files	Produce bank EFT’s
Liaise with third-parties/disbursements	Superannuation file management
Output Standard Reports	Filing and Archiving of data
Post pay-run payroll support	Reconciliation of payroll
Ad-hoc reporting	Print and distribute Payslips
Produce third party EFT	Pay Other Disbursements
Distribute standard reports	Output electronic file transfer to General Ledger

Payroll Processing

The total payroll process is managed by our team of certified payroll people.

Payroll Processing Services

Payroll Software Maintenance and Upgrades	Check that upper and lower parameters for net pay are not exceeded
Calculate manual payments	Ensure deductions do not result in negative payment
Disaster Recovery Solution for Payroll	Validation of Payroll input
Payroll Expertise	Payroll Setup and Control File
Validate Bank codes	Administer Court Orders
Check compliance	Administer personal data changes
Ad-hoc reporting	Manage overtime and timesheet data
Liaise with third-parties	Employee Masterfile management
Deductions for non-statutory items	Calculate and manage leave
Process Payroll	Rectify – pre payroll processing errors
Award interpretation	Payroll Setup and Control File

Employee Masterfile Maintenance

Employee Masterfile maintenance forms part of the payroll services. Employee establishment and termination requests/updates are conducted electronically to ensure accuracy and timeliness.

Employee Masterfile Services

Update employee details	New employee establishment
Change bank accounts	Emergency contact details
Terminations	Award updates
Rate updates	Certificate and document electronic filing
Leave balances	Manual data entry
Validate bank codes

Executive Support

Executives also have access to report writing toolsets outside or scheduled regular management reports.

Dashboards provide warnings and notifications of events that may cause financial loss or harm. Activities include reviewing/authorising employee requests, reviewing budgets, performance reviews.

Executives have direct access to our help desk for any query or request for data, specialised report or urgent task.

Online Services

Maintain workflow for electronic forms	Business wide warnings and notification management
Ad-hoc report writing	Scheduled management reports
View org charts	Receive notifications/HR tasks
Control Online policy and document management	Review Audit Reports
Payroll Sign Off	Control and Authorise payments
Bank File Sign Off	Authorise Starter/Terminators
Provide redundancy quotes	Online access to termination wizards

Line Manager Support

Manager dashboards detail day to day activities events and actions managers should address to ensure their people are productive, optimised and free from harm. Activities include reviewing/authorising employee requests, reviewing budgets, performance reviews.

Managers have direct access to our help desk to eliminate the need to escalate payroll queries to an internal resource.

Online Services

Update employee details	View payslips
Change bank accounts	Authorise Timesheets
Authorise Job/project logging	Authorise leave
Authorise training	Review/predict leave
View org charts	Receive notifications/HR tasks
Accept and manage policy	Review documents
Run Reports	Manage on-boarding
Compare labour costs to budgets	Manage performance
Plan labour budgets	Update Manager Dashboards
Conduct Performance reviews	View competencies

Employee Support

Employees have a range of self-service tools in which to conduct all day to day activates from logging timesheet activities to completing a performance review.

Your employees have direct access to our help desk to discuss any query they may have.

Online Employees Services

Update employee details	View payslips
Change bank accounts	Timesheet logs
Job/project logging	Schedule and apply for leave
Apply for training	Review/predict leave balances
View org charts	Receive notifications
Accept policy	Review documents
Log mileage claims	On-board